Introduction

Thank you for your interest in publishing a white paper with the National Academy of Building Inspection Engineers (NABIE).  We are please to provide this platform to allow publishing of white papers for a comment by our membership and then for final publication of peer reviewed papers.  Papers can only be submitted by members of NABIE.  Published papers are available to the general public once they have logged into a free guest account.

Paper Submission

Papers are submitted through this web sites online submission form.  A link to the form is available at the bottom of this page.  As part of filling out the submission form each submissions must include an Abstract of approximately 150 words, information about the author, and a formatted MS Word document file  or Formatted RTF file of the paper along with original images in JPG or PNG format.  If you need to submit additional information such as video or other large format files please put a note in the abstract field after the abstract and NABIE will provide an additional upload resource.

Upon submission of the paper to the NABIE web site through the provided form it will be published to the White Paper section of the NABIE web site to allow open discussion of each paper submitted by general membership and rating to determine if the paper has meet minimum specified goals.  This forum will remain open for discussion for a period of 45 days after which time the author will be contacted.  It is expected that the author will present an updated draft for technical review based upon the comments or will accept the comments and elect to publish the document to the public.

Review

NABIE white papers will be evaluated by our general membership on whether they describe methodologies and concepts clearly, whether those methodologies and concepts are technically sound, and whether the final conclusions reached by the author(s) (based on those methodologies and concepts) are reasonable.  Additionally, manuscripts are expected to be properly organized, appropriately detailed with supporting graphics, video, and images to meet modern expectations, and logically sequenced and commensurate with standards for professional publication.  Compliance with these expectations (and those outlined below) is the responsibility of the author(s), and the NABIE Technical Committee is not staffed to individually guide rewriting of manuscripts. Author(s) may wish to obtain professional guidance on technical paper creation.

Technical content and formatting requirements and guidelines

1.  Titles should have a length not exceeding 20 words.  Titles shall be formal and avoid the use of subjective characterizations.  An alternate title of fewer than 10 words for internet publishing should be provided.

2.  The manuscript should be provided electronically in Microsoft Word, RTF, or plain text format along with original images in JPG or PNG format.  A formal formatted version of the final document should be provided in PDF  format meeting the guidelines for paper document publishing below which can be published for download when the document is approved and published to the public.  All Figures and Tables shall be referenced in the text (e.g. “See Figure 1.”) and be captioned as described below.  For ease of conversion to web publishing some elements may be converted to graphics. .

3.  Generally, the minimum length of a finished paper is 2,400 word-equivalents and the maximum length is 10,000 word-equivalents. As an approximation, each full manuscript page of text, tables or figures is the equivalent of 300 words.

4.  Each author’s full name and email address or phone number shall appear in the footer of the first page in the PDF version of the final published document.  The author to whom correspondence should be addressed shall be listed first.

5.  Headings should be at the left margin.  In the submitted document the first line of paragraphs should be indented (formatting may be altered for HTML publishing). A maximum of two levels of subordinate paragraphs may be included; these paragraphs should use numbers or letters as headings [e.g. “A)” or “1)”], with the first line of the subordinate paragraphs indented.

6.  As all content will be published no equations or other content in the body text of the report may be handwritten.  Special symbols shall be identified properly. The letter symbols used should be defined where they first appear in figures, tables, or text, and arranged alphabetically in an Appendix at the end of the paper titled, “Appendix Notation.”

7.  Standard definitions and symbols should be used.

8. Upon request Photographs, Tables, and Diagrams (images) should be submitted as full-color .png or .jpg files. For high-quality print production, target resolution is 300 dpi at 100% of the size used. Image file names should indicate Figure or Table number (e.g. “Figure1.jpg”). Each image shall be referenced in the text, and have a separate descriptive caption below the image (e.g. “Table 2 – Test Results”). Images may use arrows and other clarifying graphics but these shall be added directly to the image file using image editing software.  For graphics in images, appropriate contrast for both color and black & white reproduction should be chosen.  Images need not be inserted into the body of the draft manuscript (and may be in a separate document), as long as all Figure references and captions are clearly established.

9.  Specific cited/referenced works shall be documented in Council of Scientific Editors (CSE) “Citation Sequence” or “Name Year” format as endnotes under the heading “References”.  Guidance on these formats is online at http://www.scientificstyleandformat.org/Tools/SSF-Citation-Quick-Guide.html. Nonspecific informational works shall be separately listed alphabetically at the end of the paper under the heading “Bibliography”.

10. Acronyms and organizational title abbreviations may be used provided the name or title is given in full at the place first used and followed in parentheses by the abbreviated form.

11. Where figures, tables standards, specifications or any substantial textual material is to be incorporated into the article for publication on the NABIE website which has previously appeared in another publication or is otherwise copyrighted or reserved, the author shall submit written authorization from the previous publishers for use of that material. The source of the material shall be stated in the NABIE article with indication that it is used with permission.

12. Each paper shall begin with the Abstract. Papers should be written in a scholarly form for publication, avoiding the use of first and second person.  To the extent possible, papers shall be written in an objective manner, avoiding a denigrating tone when discussing adverse parties; it is not necessary to reveal which party was represented by the author. Specific companies or manufacturers should only be mentioned if the technical topic is already the subject of public comment – for example, a government defect investigation or recall.  Generally the names of specific parties or individuals should not be revealed, nor should any case captions of the matter that is the subject of the Journal paper.  The Journal does not want to be accused of publishing identifiable information on parties which may compromise privacy, settlements or confidentiality agreements.

13. A section entitled “Keywords” shall follow the Abstract. Keywords shall include a maximum of ten technical terms describing the content.  Avoid generic terms such as “analysis”, “investigate”, or “testify”.

14. A set of conclusions or summary shall end the paper.  This ending, to the extent possible, shall not discuss prevailing parties in the case(s).

Requirements for publication after technical review

After the technical review period is completed the author is expected to make corrections and the final draft (and images or other files) sent electronically to the Editor upon request.

NABIE Presentation

Authors of papers submitted may be asked to provide presentations at the annual meeting.  A request to present may be expressed at any time during the submission process and may substitute for the 45 day commentary period.  For presentation, authors are responsible for providing their own presentation slides or other materials, as well as an appropriate laptop computer and peripherals (other than a projector and microphone) for use in projecting their materials. Following the presentation (limited to 30 minutes), there shall be a 10 minute question-and-answer opportunity; additionally, the author shall ask a nontrivial “Learning Question” of the audience to verify understanding. There shall be no promotional information regarding authors included in presentations or papers, other than contact information.  The oral presentation may be waived through approval of the President and the Technical Review Committee Chair for matters deemed to be of urgent interest and benefit to the members. The

Technical Review Committee has final determination as to acceptance and  publication of submitted papers.